For residential property managers with 200–3,000 units
More doors. Not more admin.
In property management, a large part of the week goes to maintenance requests, vendor coordination, bill approvals and owner questions. We build systems that do that work, inside your property management software and under your control.
01The pressure
What shapes a property manager's week today
Residents expect a same-day answer on every maintenance request
Good property managers and maintenance coordinators are hard to hire and harder to keep
Owners want clear statements and fast answers about their property
Fair housing, security deposit and trust accounting rules leave little room for error
Property management software, email, phones and vendors are not connected
02Integrations
We build into the systems you already run
No new platform, no extra login. The system sits between your property management software, inbox and accounting and connects them.
Product names are trademarks of their respective owners. No partnership implied.
03What gets built
Six systems that free up the most time in property management
Each one starts on its own, as a fixed-scope, fixed-price project. You see within weeks whether it holds.
Maintenance request triage
Requests from the resident portal, email or a phone note are sorted by urgency and property and opened as a work order. Emergencies go to the on-call person right away, and your coordinator confirms the rest.
Vendor dispatch & follow-up
Work orders are prepared for the right vendor with unit details and access notes. Your coordinator approves the dispatch, and the system follows up until the job is closed.
Bill capture & approval
Vendor invoices are read, matched to the property and work order and checked against the estimate. After your approval they go to your property management software for payment.
Bank reconciliation prep
Bank transactions are matched to rent, deposits and bills per property, and anything that does not match is flagged. Your accounting team reviews and closes the month.
Rental application intake
Applications and documents from prospects are collected, checked for completeness and prepared for review against your written criteria. Your leasing team makes every decision.
Owner reporting
Occupancy, open work orders, delinquencies and spend per property at a glance, from primary records instead of spreadsheet exports. Owner statements are prepared for your review.
04Data control & compliance
Compliance is architecture, not an add-on
We don't claim certifications. We build so the duties that apply to property managers are met technically, and we show you how.
Resident & owner data
Systems run inside your own environment with least-privilege access, encrypted transfer and access logs. Resident and owner data is not copied to our side.
Fair housing, deposits & trust funds
Application workflows apply the same documented criteria to every applicant, as the Fair Housing Act requires. Security deposit deadlines and trust account reconciliations are tracked per property and state, with every step logged.
No decisions by software
No system we build approves applicants, sets deposit deductions or decides on repairs. It captures, checks, reminds and prepares. Your managers decide.
Your code, your infrastructure
Deployed in your environment. Source, infrastructure and documentation are transferred at close. For UK letting agents: built to UK GDPR, with client money and deposit protection deadlines tracked in the workflow.
05Our commitments
What you can hold us to
No slogans. Concrete promises you can measure us against.
Fixed price per project
You know the cost before we start. No hourly-rate blind flight, no surprises on the invoice.
Your code, your data
What we build belongs to you. Source, infrastructure and documentation are transferred at close. It runs in your tenant.
One person you talk to
You work with Jan and a small, fixed team. No rotating account managers, no ticket queue.
We keep running it
After go-live we don't disappear: monitoring, maintenance and ongoing development are part of the deal.
Questions from property managers
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