For staffing and recruiting agencies with 5–100 internal staff
More placements. Less re-keying.
At a staffing agency, a large part of the week goes to resumes, timesheets, onboarding paperwork and compliance checks. We build systems that do that work, inside your ATS and under your control.
01The pressure
What shapes a staffing agency's week today
Clients want a shortlist in days, not weeks
Good candidates accept another offer while paperwork is still pending
Timesheets arrive as photos, PDFs and texts and get re-keyed by hand
Background checks, I-9s and state pay rules add steps to every placement
ATS, job boards, email, payroll and invoicing are not connected
02Integrations
We build into the systems you already run
No new platform, no extra login. The system sits between your ATS, job boards, payroll and accounting and connects them.
Product names are trademarks of their respective owners. No partnership implied.
03What gets built
Six systems that free up the most time in staffing agencies
Each one starts on its own, as a fixed-scope, fixed-price project. You see within weeks whether it holds.
Candidate intake & document check
Resumes from job boards, email and your careers page are parsed, created as candidate records in your ATS and checked for missing documents. Your recruiters decide who moves forward.
Job orders & matching
Client requests are captured, structured by skills, location and dates, and matched against available candidates. Your recruiters approve every submittal before it goes out.
Timesheets to payroll & invoicing
Timesheets from app, photo or PDF are captured, checked against the assignment, overtime and bill rates, and handed to payroll and client invoicing. Exceptions go to your payroll team for review.
Onboarding & compliance tracking
Background check status, I-9 and E-Verify steps, licenses and certifications are tracked per worker. The right person is reminded before anything expires or blocks a start date.
Candidate follow-up
Outstanding paperwork and open replies are tracked per candidate, reminders go out automatically and incoming files are filed correctly. Offer documents come back via e-signature.
Client reporting
Placements, hours, fill rates and open orders per client at a glance, from primary records instead of spreadsheet exports.
04Candidate data & employment rules
Compliance is architecture, not an add-on
We don't claim certifications. We build so the duties that apply to staffing agencies are met technically, and we show you how.
Candidate data & background reports
Systems run inside your tenant with least-privilege access and encrypted transfer. SSNs, background reports and I-9 documents are not copied to our side, and your retention rules are applied automatically.
FCRA, Form I-9 & wage rules
Background checks follow the FCRA sequence: disclosure, authorization and pre-adverse action notice before any decision. I-9 retention periods and state pay transparency rules are built in as checks, not left to memory.
No hiring decisions by software
No system we build selects or rejects candidates. It captures, sorts, reminds and prepares. Your recruiters decide, which matters under Title VII and under rules such as New York City's Local Law 144 on automated hiring tools.
Your code, your infrastructure
Deployed in your environment. Source, infrastructure and documentation are transferred at close. For UK agencies: built around UK GDPR, the Conduct Regulations 2003, the Agency Workers Regulations and right-to-work checks.
05Our commitments
What you can hold us to
No slogans. Concrete promises you can measure us against.
Fixed price per project
You know the cost before we start. No hourly-rate blind flight, no surprises on the invoice.
Your code, your data
What we build belongs to you. Source, infrastructure and documentation are transferred at close. It runs in your tenant.
One person you talk to
You work with Jan and a small, fixed team. No rotating account managers, no ticket queue.
We keep running it
After go-live we don't disappear: monitoring, maintenance and ongoing development are part of the deal.
Questions from staffing agencies
Keep exploring
Related services and industries
Related services
All services →- Workflow automationRecurring workflows without the busywork
- Assistants & chat agentsAnswer, sort and hand off inquiries
- Internal tools & web appsSoftware shaped around your process
- Legacy & spreadsheet replacementOff spreadsheets, Access and one-off tools
- CRM & customer operationsContacts, inquiries and follow-up in one place
- Reporting & dashboardsNumbers straight from the source data
Which workflow costs your agency the most time?
A short call, no commitment. We look at your workflows and tell you honestly what pays off.
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